Content Committee

Thank you for volunteering to be on the OTC’24 Content Committee!
I respect your time and will endeavor to keep this process efficient for you. I appreciate your willingness to contribute to OTC!

This page is meant for committee members only, please keep the links to yourself. You will find the flexible timeline, processes, and links to submit a theme and keynote suggestions below (as time appropriate). Instructions for reviewing/scoring proposal submissions can be found below. If you have questions, please email me at thickey@palomar.edu. Thanks again!

Responsibilities of the committee: 

• Submit theme recommendations. 
• Submit keynote topics and speaker recommendations based on current hot topics in education. 
• Review pre-conference workshop proposals make recommendations. 
• Review session proposals and make selections for OTC’24 sessions. 

OTC’24 Theme Suggestions (November 1 – November 30, 2023)
This committee is in charge of creating a list of potential conference themes. The list will close November 17 at which time I’ll set up a voting process and if necessary, a committee meeting to discuss the top 5 options and select one.
Submit a Theme suggestion – closes November 17, 2023 (CLOSED)
Vote for a Theme – closes 5pm on December 7, 2023 (CLOSED)
THEME: Navigating the Digital Landscape: Setting the Course for Student Success

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Keynote Speakers Recommendations (November 1, 2023 – January 31, 2024)
This committee is responsible for creating a list of potential keynote speakers and topics. This list will close January 15, 2024, so vetting can take place. Once the recommendations are vetted, I will ask for feedback on options via the shared document.
Submit a Keynote speaker suggestion (speaker name or topic) – closes January 15, 2024 (CLOSED)

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Call for Proposals and Pre-Conference Workshops (December 1, 2023 – March 2024)

• First Round/Early Acceptance: submissions must be received by November 30, 2023 (notifications sent January 2-10) – per December 18 meeting, extended notification date to January 31.
  • (Outcomes from December 18 meeting)
    • Early-acceptance/round 1 review process has been extended to January 10 (input from all members is needed, please email Tiffiny (thickey@palomar.edu) asap if you are no longer able to participate)
    • Team lead processes reinstated
      • Team leads established – Team leads are noted by bold text in the above chart
      • Team lead responsibilities (to be the ‘voice’ of and guidance for the team):
      • Attend team lead meeting/’norming’ session and distribute outcome of that to team in team evaluation discussions: January 8
      • Set up team meeting to communicate norms/process and review proposals during the period of January 11-17
      • Lead team meeting and discussion
      • Complete response form and send back to Tiffiny by: January 19
      • Attend Team Lead meeting to discuss all selections: January 24 (team leads will receive an email invitation)
      • [If necessary] If team review included requests from submitter for more information and/or clarification, the team lead will reach out to the submitter directly to resolve January 24-26
      • Assist with setting schedule to ensure each breakout offers sessions for all tracks and all levels of experience (meeting date/time tbd after second round completion)
• Second Round / Call for Proposals closes: January 31, 2024 (notifications sent March 1-8)
  • Committee members receive proposals for review: February 6
  • Committee members review/score proposals: February 6-16
  • OTC sends team leads their team’s scores: February 20
  • Team lead schedules and then holds team meeting: February 21-23
  • Scoring forms and feedback due from team lead to Tiffiny: February 23
  • OTC schedules and holds meeting to review scores/feedback with team leads: February 28
  • Team lead follows up on clarity if necessary: March 1-6
  • Selections finalized: March 7

Please note that being part of this committee does not prevent you from submitting your own proposals. In fact, we encourage you to submit and share the call for proposals with your colleagues! To keep the process equitable, we will exclude you from reviewing your own proposal should you be assigned to the group reviewing it.

Instructions for Proposal Review 

1. 1. Where can I find the proposals I need to review/score? You should have received a “Team email” with a spreadsheet of your assigned proposals for reviewing attached, (teams will be reviewing the same proposals). All primary information related to each session is in the first worksheet tab and presenter details are listed are in the second worksheet tab, (both sets of information are listed by proposal number). Each team member will individually score and submit the proposals (deadline for the second round is midnight, Friday, February 16).  If one of your proposals has responded “yes” to the question to be considered for a pre-conference workshop, please review and score the same as the other submissions. TechConnect will evaluate the pre-conference optional sessions based on the Committee’s score, availability, space, and other related factors. (NOTE: The pre-conference workshop option will be removed from the submission from this point forward).
      
   2. What team am I on? Please see the “Team email”. You can also see the chart above, at the end of your name is a number indicating what team you’ve been assigned to.
   3. What track am I reviewing for? The proposals have not been separated into tracks – each team will be reviewing proposals submitted under various tracks. If you think a proposal is better suited under a different track that the submitter suggested, please note that in your comments.
   4. Where do I submit my scoring? In that “Team email” there is a link to access the scoring form.
   5. How do I score the proposals? Please use the rubric provided on the scoring form for the main review with the understanding that not everything can be covered using the rubric; please be sure to use the “comments” section for your notes when scoring.
   6. Do I have to complete all reviews at the same time/in one sitting? No, you can save your work at anytime and return to where you left off at a later time. Simply click the “Save” button on the review form; a link will become available in a pop up that you can copy and you will also receive an email (to the address you provided on the form) with a link to resume.
   7. Will there be an opportunity to discuss as a committee before final selections are finalized? Yes, your team lead will be sending information and an invite to each team member directly.

1. If you did not receive an email with the above-mentioned information, please let me know asap.
2. THANK YOU!